Mechanical Project Manager

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    Dan Laming

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  • Published:

    about 1 year ago


My client is a family company whose daily actions are driven by a desire to make the world a better place to live. Nowhere is this more apparent than through providing clean air for their clients’ workforces, production processes and external environments. For each client they design and install the type of industrial ventilation they require. This may be an odour and emission control system, dust control system, or mobile fume extractors; some examples are presented below.


My client has a growing team of Project Managers who manage their Industrial Extraction and Ventilation projects once an order has been secured.  This role involves producing a design, liaising with the client for their approval, surveying and ordering all materials including ductwork and machinery, organising labour teams to complete works, and then seeing the project through to completion with customer approval and commissioning.

Site visits are not subject to performance indication, but regular visits will be required, to ensure detail for installation is fully prepared and accurate, to liaise with customers and labour teams to solve issues, and if necessary, carry out small elements of installation to help the job through to completion. The ability to communicate at all levels is key as you will interact daily with site operatives to Director Level.


As Project Manager, you will be tasked with the responsibility to ensure our projects are managed with a premium service level, smoothly and efficiently for the benefit of both the customer and the business.  This will include the initial set up of projects right through to completion and aftersales care and commissioning.  You will need to liaise with construction sites, installers, and other external parties.


Experience with engineering, mechanical and controls would be very useful for the role, although not necessarily vital. If unfamiliar, initially you will be expected to carry out a weeks’ worth of site fitting to familiarise yourself with the role.


The business uses an internal ERP system for which training will be provided.  However, it is important that you are computer literate and are confident in using Outlook, Word, and Excel.  A suitable candidate would be confident in verbal and written forms of communication and able to communicate to people both internally and externally in a clear and professional manner.


The Operations department is extremely fast paced, with a lot of projects given to each PM, often up to 15 projects at any time of medium value (£25k – £300K typical, some a little larger). It is likely that each project manager will have to manage up to 2-3 subcontract pairs per day. it is therefore important that you can prioritise and organise your workload efficiently.


The ability to manage a team is very important, maintaining close relationships with the installers, the project assistant, site managers and the sales team.  You will be required to keep close cost control of all projects and ensure budgets are kept on track.


There is a Project assistant who is on hand assisting in the running of projects, his roles include preparation of Scope of works, RAMS, O&M documentation, placing of purchase orders, filing of paperwork, budget variance reports, invoice signing off amongst others.

Main Job Roles:

  • Surveying the job on site after order, qualifying the need and quantity of materials to be ordered
  • Liaise with sales team on the design for the job, take on design responsibility from sales team.
  • Instructing purchase orders to the Project Assistant (PA)
  • Instructing risk and method statements in conjunction with the PA and any other health and safety documentation required by the client.
  • Instructing / communications of invoicing and variations to the PA
  • Diary management for subcontractors and day to day management of up to 2-3 pairs. 
  • Deal with reactive client queries.
  • Attend upon completion of job to assist in commissioning and handover to the client in most circumstances.
  • Ensure O&Ms are assembled at end of job.
  • Review processes, procedures, and documentation, updating when required.
  • Telecommunications.
  • Attend weekly projects meeting and report on status of projects.
  • Provide support to Aftersales, assist booking of commissioning, service, and testing.
  • Any other tasks required to ensure the project is completed on time and budget.

Key Role Requirements:


  • Engineering, mechanical or Control’s knowledge (any or all of) would be extremely useful
  • Construction experience, working in a similar environment, would be necessary.
  • Ability for adaptation and working on a wide variety of different jobs to suit the sales team specification.
  • Excellent communication and written skills
  • Good numerical skills
  • Good IT skills & literacy, with working knowledge of Microsoft Outlook, Word & Excel
  • Full valid UK driving licence.
  • You will be required to hold a CSCS and/or SKILL card (The Company are able to support the obtaining of this, if required)
  • Strong organisation and time management skills
  • Personable, presentable, and articulate
  • Commercial awareness
  • Ability to work within deadlines and cope under pressure.
  • Strong Management skills
  • Not essential, but very useful would be a working knowledge of CAD, at least ability for interpretation of drawings.